Bilingual Administrative Assistant (PT, 20 hours per week)

Responsibilities

 
We are looking for part-time Administrative Assistant to perform a variety of administrative and support-related tasks for a small but fast-paced business environment. Duties will be to provide support to our association’s Communications & Program Manager, our VP of Operations, as well as other staff, as required.

This position will be flexible and can be either two to three days per week (20 to 24 hours), or half days for five days a week (4 hours each day)

 Administrative:

• Answering and directing phone calls which are received to the main reception desk.
• Distribution of mail/courier packages.
• Assistance with Accounts Receivable reminders (collections).
• Ordering office supplies.

Communications:

• Assistance with the design and distribution of e-communications using Constant Contact.
• Assistance with social media posts (i.e., LinkedIn and Instagram).

Events:

• Event support, to include management of event registration, sending confirmations to registrants, creating name badges, submitting invoice requests to bookkeeper, and other tasks, as required.

Membership/Stakeholder Relations:

• Management of committee lists and assisting with the distribution of committee meeting invites.
• Supporting the management of membership database, to include activating/de-activating member profiles, and creating new company profiles.
• Liaising with members and stakeholders across the country (i.e., by phone or on-site at events).

Program:

• Providing support and coordination of registrants for the Program
• Assistance with course book shipping via Canada Post.
• Other program-related tasks, as required.