Details
Description
We are currently seeking a qualified candidate to fill a full-time permanent Data Administrator role in the Data Management Department with our client - a well established not for profit organization. Reporting to the Manager, Data Management, the Bilingual Data Administrator is responsible for a variety of database-related tasks. The Bilingual Data Administrator offers support to the different departments within the organization by providing accurate, complete and current data, reports and information. This role has a strong focus on data integrity to ensure data is reliable. The Bilingual Data Administrator will extract data from databases and creates useful reports for internal/external clients. In addition, the role includes inputting and updating information into our database. This is a full-time permanent position, 5 days per week, 7 hours per day. Hybrid opportunity - office Markham, On. Salary: 65K - 75K, full benefits & RRSP’s.
Responsibilities
- Collecting, inputting, and maintaining data into our database
- Accurately performing screening and cleaning of data sets to meet project goals and deadlines.
- Processes weekly electronic cost files into database and run reconciliation.
- Data Integrity - Assists in monitoring and analyzing data quality in collaboration with the Manager and team. To resolve any data discrepancies by making the necessary corrections on a daily/weekly/monthly/quarterly basis.
- Generates reports and verifies to ensure that the data is accurate, complete and current - flags problems and co-ordinates with the Manager and team for resolutions.
- Assists with researching, investigating, and resolving a range of data issues quickly and professionally.
- Extracts and distributes routine reports from database – internal or external.
- Responds to ad hoc report requests, gathers data requirements, extracts data, and manipulates data into Excel and/or Power BI/Tableau. Builds custom reports for analysis purposes.
- Answers questions from internal staff or external clients on data and reports
- Provides Parklane training in person, online and on the phone to internal and external users. (Approximately 10% of time)
- Application administrator - creates user name /passwords, applies login rules, applies security settings, set up data transfers, troubleshoot application issues, etc.
- Communicates with external and internal clients via telephone, and email to clarify discrepancies and requests for information.
- Creates and updates excel spreadsheets, project plans, training, and instruction documents.
- Sorts and organizes incoming correspondence, managing work flow and prioritizing of workload.
Qualifications
- Minimum Post-Secondary College/University Diploma
- Minimum of 3-5 years experience in Data Management and/or Administrative role
- Minimum 2+ years’ experience in data analysis, data processing, reporting or a related role.
- Proficient computer skills with Microsoft Office Suite.
- Ability to manipulate data proficiently in Excel/spreadsheets, including VLOOKUP, basic formulas, and pivot tables.
- Ability to work accurately with strong attention to detail in an environment with many potential interruptions.
- Demonstrated analytical capabilities with strong problem-solving skills.
- Possess a full understanding, respect and compliance to confidential policies and procedures.
- Ability to review processes and work flow to improve efficiency and achieve or exceed department goals, by providing input and recommendations for process and tool improvements.
- Knowledge of, or strong ability to learn, the Parklane Software system is essential to the role.
- Knowledge of WSIB practices, Power BI/Tableau also considered an asset.
- Must be able to maintain positive working relationships with others, both internally and externally, work well in a team environment.
- Highly motivated, energetic, organized, reliable, and self-starter.
- Ability to embrace change with positivity and enthusiasm.
- Excellent verbal and written communication skills.
- Bilingual candidate that is fluent in both French and English (working proficiency, verbal and written).
- Communicate professionally with tact and diplomacy; be flexible when dealing with a variety of stakeholders and clients.