Bilingual Administrative Assistant

From: Nevian (www.nevian.com) The Bilingual Recruiting Specialists Account Manager: Marijke Kanters ~ 416-805-9636 ~ resumes@nevian.com Job Location: Toronto-Ontario Job Type: Permanent / Full-time Benefits: Yes Salary: 41K - 44K Ref # 2DE2

Job Description

If you enjoy working as an Administrative Assistant then this position is for you! Great organization is looking for a bilingual Administrative Assistant in Toronto. (TTC accessible and great benefits offered)

Responsibilities

Provides Administrative support to the Services Department Receives and sorts incoming mail, identifying and prioritizing letters and completing preliminary case file preparation, including historical searches and data entry requirements Forwards case files to Services Staff, and prepares a range of documentation and correspondence on the direction of Manager Forwards case files to other departments within organization as required, and responds to internal (and potentially) external inquiries related to the status of the case files Tracks and logs case file information on organizations databases Provides administrative support to the Services department, including, but not limited to, ordering department supplies, documenting correspondence and meeting minutes, and completion of filing and related activities Provides back-up to other Services Staff as required, particularly during cyclical periods of peak volumes of work, and covering the Services window during departmental meetings Works effectively with other members of the Client Service Centre Team Contributes to team processes, including prioritizing and coordinating work, exchanging information, and developing effective workflow processes

Qualifications The minimum level of education required to fulfill the core requirements of this position is a college diploma or equivalent 1-3 years administrative experience, with varied written communications responsibility, in support of a high volume, front line service department The successful candidate must have the ability to speak and write clearly and effectively in French and English Must have some experience within the Legal field or a solid understanding of Legal terminology Demonstrated organizational and administrative skills in order to prioritize activities and assignments, and to provide effective relief and back-up to other Services staff Proficiency in word processing (WORD), spreadsheets (EXCEL) Proficiency in database software (AS 400) is an asset Ability to plan and conduct on-line and paper file historical searches across multiple databases Clear, concise and articulate communication  skills to effectively respond to the needs of staff and internal clients Well developed written communication skills in order to develop a range of correspondence and documentation Must be professional and a Team Player English [Advanced], French [Advanced]

If possible, resumes should be submitted to us in MS Word format. Please note that although we appreciate your response to this job, we will only contact candidates who meet the exact hiring criteria identified by our clients.

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