Responsibilities

• The Benefits Administrator will be responsible for overseeing the group benefits plan for 1500 associates in different provinces
• Primary contact for day-to-day administration of the group insurance plan is provided by liaison with associates, insurance vendors and third party administrators
• Maintaining benefits files on internal payroll and insurance systems, facilitate leave of absence procedures for short and long term disability claims, workers' compensation claims, maternity, medical and personal leave of absence.
• Daily administration of group benefits. Primary contact for employees and insurers to respond to issues related to plan
• Liaison between associates and insurance companies to update benefits information on employer and insurance vendor systems
• Respond to associates questions regarding the group benefits plan
• Follow up on claims & benefits changes
• Prepare benefit invoices for associates who have missed any pay periods
• Reconciling bi-weekly RRSP contributions
• Workers' compensation; Set-up initial claim for associates and then liaise with third party administrator to open the claim with the board
• Update claims on head office report to be forwarded to head office monthly. Prepare leave of absence and return from leave documentation
• Benefits enrollment on a monthly basis. Generate Report Smith report after final payroll on the month. Manipulate report to select eligible associates
• Prepare benefits package to be sent out to associates in the courier for that week
• Key in eligible associates on the payroll and vendor system
• Maintain changes on our payroll and insurance vendor system
• Reconciling monthly benefits billing
• Stock Purchase plan; Enter new enrolments and changes on payroll system. Enter company contribution rolls as necessary (usually bi-weekly)
• Leave of absence - monthly; Print leave of absence monthly report. Follow up with associates who are slated to return to work by a specific date
• Follow up with associates who need to provide a doctor's note to cover their leave period
• Prepare return to work paperwork, including any missed merit reviews and any review ratings on the payroll system
• Review benefits guide, associate handbook for annual updates. Make recommendation for changes
• Canada Savings Bond; CSB annual campaign-Enrolment and change forms are collected by a bank designated date
• Prepare spreadsheet of new enrolments for Head Office. Forward bank copies to the Bank of Canada. Key in new enrolments and changes on first pay in December
• Annual benefit plan assessment. Cancel benefits on internal and vendor system for associates who are no longer eligible for the benefits plan

 Qualifications

• 2-3 years of Benefits Administration experience
• Must be fluent in both English and French (verbal & written skills)
• Post- secondary education
• Must have superior communication skills
• Professionalism
• Strong customer focus
• Strong time management and multi-tasking skills
• Team player

• English [Advanced], French [Advanced]