Responsibilities

Office Reception & Clerical Support:

• Greets all incoming employee and visitors;
• Ensures all visitors sign in and are aware of Visitor Safety Policy;
• Answers telephone
• Provides assistance to company employees related to access to resources, meeting coordination, room booking, communication regarding office activities and general support where required
• Types memo’s, emails and letters
• API processing
• Booking Training for Customers
• Attends all meetings, types and posts minutes and inspections, follows up with some action items as assigned
• Maintains office and related records
• Translation Services

Coordination of Shipping and Receiving

• Responsible for the development of shipping/receiving procedures manual in coordination with our SOP guidelines and communication of procedures to all Canada employees
• Responsible for organization of warehouse and shipping department in coordination with Regional Service Manager
• Responsible for filing and recording delivers and tracking orders where necessary
• Responsible for annual renewal of all service providers related to shipping/receiving in order to reduce costs where possible
  

 Qualifications

• Minimum 2 years office administration in professional and/or sales environment required
• Bilingual in French/English required
• Superior communication skills both verbal and written
• Computer savvy in MS Office products, general operation of computers
• High degree of organizational and time management
• Ability to work as a team player and wear multiple hats
• Collaboration skills
• Negotiation skills (contract negotiation with Office Supplies, HVAC, Xerox, Cleaners, etc)
• Conscientious on follow-up of tasks to completion
• Maintains confidentiality of office information

• English [Advanced], French [Advanced]